Local-only documentation tool

Build a claim evidence pack before the scene changes

Record the timeline, rooms, items, contacts, and photo references in one worksheet. Print it or download a CSV without sending entries to this site.

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This page has no upload or submit action. Avoid entering a full street address, policy number, claim number, phone number, or email address in the short reference label.

Event summary

Short private reference labelWater discoveredObserved or suspected water sourceSource stoppedAffected rooms or areas

Property or claim reference: ______________________________

Date and time: ______________________________

The full scene

Wide photo from every doorway before moving items
Floor-to-ceiling view of each affected wall
Visible water line, staining, swelling, or debris
Exterior conditions and likely entry point when safe

Building materials

Flooring, baseboards, drywall, cabinets, and insulation
Ceilings and the room above or below the leak
Doors, trim, built-ins, and visible fasteners
HVAC registers or equipment in the affected area

Belongings and appliances

Each damaged item before disposal
Model and serial plates on major appliances
Groups of small similar items plus representative close-ups
Labels, brand names, and distinguishing features

Timeline and paperwork

Time the water was discovered and when the source stopped
Who was contacted and when
Receipts for emergency supplies, temporary lodging, and repairs
Written estimates, work authorizations, and insurer instructions

Event and action timeline

Date/time	Event or action	Notes

Room and item inventory

Room	Material or item	Observed damage	Photo/file reference

Contact log

Date/time	Organization or person	Method	Next step

Additional notes

0 items checked

Sources and review date

Last reviewed July 29, 2026

How to Document Damage After Severe Weather — Federal Emergency Management Agency
Flooded Homes Cleanup Guidance — U.S. Environmental Protection Agency

Sources are linked for context. Conditions at a specific property require qualified on-site assessment.